Your Finance Team
Sample Services Co.
Your Finance Team
Delivery, billing, costs, and collections belong in the same financial picture. Here is who does what for Sample Services Co., what arrives on a schedule, and what happened behind each item.
This week
The last close
Coming next
Who does what
| Area | EveryPenny | You |
|---|---|---|
| Bills and contractor invoices | Receive, match to work confirmations, code to projects, prepare the payment run. | Approve payments above the agreed threshold. |
| Client billing and collections | Issue milestone and retainer invoices, follow up, report expected receipt dates. | Confirm scope changes and escalate to client sponsors when asked. |
| Payroll | Prepare the register from approved time, reconcile, submit for approval. | Approve each payroll. |
| Close and reporting | Reconcile, accrue, prepare the monthly package with explained variances. | Read the package; make the decisions it lists. |
| Cash outlook | Maintain the 13-week forecast from real invoices and planned payments. | Discuss collection timing and spending priorities when the outlook needs it. |
EveryPenny can run an agreed finance function end to end, or work alongside your existing staff with responsibilities defined for the engagement. Either way, leadership keeps approval authority and the decisions that belong to the business.
What arrives on a schedule
Weekly payment run
Every Thursday
Bills prepared with evidence; items above threshold sent for approval.
Monthly management package
By the 10th
Results, position, cash outlook, variances, and decisions.
13-week cash outlook
Refreshed weekly
Built from invoices, retainers, payroll, and planned payments.
How a client decision differs from finance-team preparation
- 1Preparation by the bookkeeping function
- 2Review of amounts above $5,000 by the controller function
- 3Leadership decision where the policy requires it
- 4Processing only after the decision is recorded
Roles here describe functions in the sample engagement, not named staff. Every engagement is staffed for its own scope, with responsibilities written down before it starts.