Financial work can become fragmented long before an organization is ready to build an internal finance department. The books sit in one place. Bills, documents, approvals, and financial questions move between people and systems. Leadership becomes the connection between them.
EveryPenny was built around a different approach: build our own software to keep the financial work connected, and have our team run the work through it. Clients get visibility and control through their dashboard, not another system they have to build or administer.
Our software keeps the work connected. Our team gets the work done.
Another employee.
Another contractor.
Another location, service line, or program.
Another customer contract, and for a nonprofit, another grant or restricted fund.
Another bank account.
Another system.
Another person handling one piece of the financial process.
Eventually, the organization has a bookkeeper, an outside CPA, payroll software, spreadsheets, billing or donor systems, and internal staff performing financial administration, but no one owns the complete function. The owner or executive director becomes the person connecting everything together.
EveryPenny was built to bring that work back together: our team does the bookkeeping and the agreed financial work, and our software keeps every piece of it connected.
We work with growing businesses and nonprofits. Nonprofit finance is one part of that work, and it is shaped by hands-on experience with restricted and unrestricted funds, grants and contracts, program reporting, payroll and shared-cost allocations, board reporting, audit coordination, Form 990 readiness, and the financial responsibilities that often remain with an executive director or operations leader when no complete finance department exists.
We do not identify clients publicly or use their financial information as marketing material without explicit permission. Our nonprofit experience is based on the work we understand and can perform, not a list of client logos. The sample monthly board package shows the nonprofit reporting format; the reporting in your engagement is built around how your organization operates.
EveryPenny is led by Johannes and Adrianna Cloete.
They remain directly involved in the design, oversight, quality, and communication of each client engagement. Responsibilities and staffing are agreed for the actual engagement: delivery capacity is assigned according to the work required and expands as the client’s financial operation becomes more complex.
The result is direct access to the people accountable for the model, supported by the bookkeeping, accounting, tax, and specialist capacity required to operate it.
Co-Founder
Johannes leads the design of EveryPenny’s financial operating models, workflows, automation, management-reporting structures, and client finance architecture.
His focus is creating a controlled operating model in which responsibilities, approvals, documentation, exceptions, reporting, and management decisions remain connected rather than scattered across systems and providers.
Co-Founder
Adrianna leads client accounting delivery, day-to-day financial operations, close coordination, workflow execution, and the quality of the underlying financial records.
Her focus is making sure the financial work is completed accurately, consistently, and with the supporting detail required for reliable reporting and leadership decisions.
A growing business or nonprofit rarely needs the same amount of bookkeeping, controller, tax, and CFO capacity every week.
So we assemble the roles an engagement actually needs around one operating model: our team performs the agreed work, our software keeps it connected, and the founders remain accountable for the whole.
Responsibilities and staffing are agreed for the actual engagement.
Our team coordinates the bookkeeping, tax preparer, payroll provider, and other specialists involved in your finances, and our software keeps their work, your documents, and your approvals connected in one place. You get answers from one accountable team rather than connecting the pieces yourself.
That coordination is part of the function we operate.
Clients should always know:
What EveryPenny is responsible for
What leadership or the board must approve
When the books will close
When reports will be delivered
Which issues require attention
Who is responsible for resolving them
Where progress, open questions, and decisions can be seen in your dashboard
How the finance function will expand as the organization grows
Services, reporting, and platform access are defined in your engagement.
Every important financial responsibility should have a clearly identified owner.
Material transactions, balances, adjustments, and decisions should be supported and explainable.
Payments, access, approvals, and financial changes should follow documented rules.
An organization should not be accepted until the resources required to serve it responsibly have been identified.
Automation should handle repeatable execution. People should remain accountable for review, interpretation, and consequential decisions.
A client’s financial information, operating details, and identity should never be used publicly without permission.
Start with a review of where ownership, visibility, or control is currently breaking down, or explore the demo first.
30 minutes. Receive a one-page Finance Function Map within one business day. No obligation.
