The financial work your business needs. Connected from the first document to the final report.
EveryPenny combines recurring bookkeeping, financial operations, reporting, and the support your organization needs through one coordinated way of working. We define the responsibilities with you before onboarding, so you know what our team handles and what remains with yours.
30 minutes. Receive a one-page Finance Function Map within one business day. No obligation.
7 areas, 93 named responsibilities. Each one is assigned to our team or yours before onboarding begins.
We maintain the agreed financial records, organize support, and reconcile accounts. You receive financial information grounded in work that has been completed and reviewed through the agreed process.
Your dashboard shows Reporting status, open questions, and the relevant documents.
All 10 responsibilities
- Bookkeeping
- Bank feeds
- Transaction coding
- Supporting documentation
- Bank and account reconciliations
- Expenses
- Corporate cards
- Program and grant coding (nonprofits)
- Restricted-fund transaction tracking (nonprofits)
- Supporting documentation by funding source (nonprofits)
We prepare bills and payment work, keep supporting information together, and route decisions through the approval process agreed with your organization.
Your dashboard shows Proposed payments, source documents, your approvals, and status.
Preparation, authorization, and processing are separate steps. We prepare and schedule; the person your organization names authorizes; processing follows the release authority, payment limits, and approval requirements documented in your engagement. Approval is not settlement.
All 8 responsibilities
- Vendor onboarding
- Bill intake
- Bill coding
- Approval workflows, with the authority kept by your organization
- Payment preparation and scheduling
- Payment processing after authorization, within the agreed release authority
- Vendor credits
- AP reconciliation
We handle the billing and receivables responsibilities in scope, track outstanding items, and follow up through an agreed process.
Your dashboard shows Amounts outstanding, collection progress, and the questions that need business input.
Follow-up is a process we run and record; it is not a guarantee that a customer will pay.
All 14 responsibilities
- Customer setup
- Billing schedules
- Invoice creation
- Recurring and milestone billing
- Subscription billing where applicable
- Billing portals
- AR monitoring
- Collections follow-up
- Payment application
- Credits
- Refunds
- Renewal and funding-cycle visibility
- Funder setup (nonprofits)
- Grant and contract reimbursement receivables (nonprofits)
We organize the close around defined responsibilities, reconciliations, supporting schedules, and the review work needed for your reporting.
Your dashboard shows Close progress, outstanding inputs, and the published reporting.
Specialist accounting work is included only where it is supported and scoped. Audit, review, compilation, and other attest services are separate from our finance service; we prepare the books and schedules for your independent auditor.
All 16 responsibilities
- Monthly close
- Balance-sheet reconciliations
- Accruals
- Prepaids
- Revenue recognition
- Deferred revenue
- Fixed assets
- Journal entries
- Period locking
- Program and department dimensions
- Audit schedules and auditor requests
- Fund and grant accounting (nonprofits)
- Net assets with and without donor restrictions (nonprofits)
- Grant releases and related schedules (nonprofits)
- Audit and Form 990 coordination (nonprofits)
- Form 990 preparation by a licensed CPA (nonprofits)
We bring financial results, cash assumptions, budgets, and relevant operational information into reports leadership can discuss and use.
Your dashboard shows Financial statements, the explanations behind them, the cash outlook, and the decisions listed.
Forecasts are shown apart from actuals, and provisional information apart from reviewed reports.
All 16 responsibilities
- Income statement, or statement of activities (nonprofits)
- Balance sheet, or statement of financial position (nonprofits)
- Cash flow
- Cash outlook and reserve reporting
- Budget versus actual
- Department and program reporting
- Contract, project, and job profitability where the records support it
- Accounts receivable
- Monthly management package
- Audit and compliance calendar
- Decisions requiring leadership or board action
- Management and board dashboards
- Program-level results (nonprofits)
- Grant budget versus actual (nonprofits)
- Restricted-fund reporting (nonprofits)
- Monthly board and finance-committee package (nonprofits)
Where included, we coordinate payroll-related financial work, contractor costs, reimbursements, allocations, and accounting with the agreed systems and providers.
Your dashboard shows The relevant cost reporting and the approvals that are yours.
This is coordination and accounting with your payroll provider and the agreed systems. EveryPenny is not a payroll processor and does not replace one.
All 10 responsibilities
- Payroll coordination with your payroll provider
- Payroll accounting
- Payroll reconciliations
- Payroll allocations by department or cost center
- Shared personnel-cost allocation
- Contractor bills and payments, through the same approval workflow
- Contractor cost assignment
- Commission calculations
- Expense reimbursements
- Payroll allocations by program, grant, or funding source (nonprofits)
Where the engagement calls for it, we add close oversight, controls, budgeting, forecasting, and financial analysis to support leadership's decisions.
Your dashboard shows Review findings, financial scenarios, priorities, and the leadership reporting we agree.
Added to an engagement where it is needed. A bookkeeping engagement does not by itself include a full-time CFO.
All 19 responsibilities
- Close oversight and review findings
- Controls: payment limits, approval requirements, and release authority
- Cash and operating-reserve forecasting
- Budgeting
- Rolling forecasts
- Scenario modeling
- Hiring and headcount models
- Compensation forecasting
- Pricing
- Margin and contribution analysis
- Contract economics
- Quarterly sustainability reviews
- Leadership and board support
- Capital decisions
- Financial strategy
- Program margin and full-cost analysis (nonprofits)
- Grant economics (nonprofits)
- Program and funding scenarios (nonprofits)
- New-program affordability (nonprofits)
The financial support you need. One connected way of working.
Managed bookkeeping and finance
For organizations that want EveryPenny to take responsibility for the recurring financial work. We define the bookkeeping, payables, receivables, close, reporting, and financial support included in your engagement, then run that work through a connected process.
Finance support for your existing team
For organizations with people already handling part of the work. We agree the responsibilities that stay with your team and the review, close, reporting, controls, and decision support EveryPenny provides.
Services, reporting, and platform access are defined in your engagement. You receive a written scope and fee before committing.
For nonprofits: restricted funds, grants, programs, and the board.
The responsibilities marked “nonprofits” above are specific to a nonprofit engagement. Restricted funds, grants, program reporting, allocations, board packages, and audit and Form 990 coordination are built into the function for those organizations, not added on. Audit, review, compilation, and other attest services stay separate from our finance service; we prepare the books and schedules for your independent auditor.
Restricted-fund transaction tracking, grant releases and related schedules, and net assets with and without donor restrictions are part of the monthly close, not a year-end reconstruction.
Program and grant coding, payroll allocations by program, grant, or funding source, and shared personnel-cost allocation, so program-level results are reported every month.
A monthly board and finance-committee package, an audit and compliance calendar, audit and Form 990 coordination, and Form 990 preparation by a licensed CPA.
Where this applies.
The same work, shaped by how each kind of organization earns, receives, spends, and tracks money.
Questions about scope.
What organizations ask before agreeing who handles what.
Can you work with our existing bookkeeper, finance staff, or CPA?
Yes, an engagement can be designed around work your team already handles. We document who performs, reviews, approves, and coordinates each responsibility. Tax, audit, and other specialist roles remain separately defined where needed.
Who approves payments?
Your organization retains the approval authority defined in the engagement. We prepare and coordinate the agreed workflow so the appropriate person can review the payment and its supporting information. Approval and payment processing remain distinct steps.
Will I be able to see what your team is working on?
The client experience is designed to make relevant progress, outstanding questions, and decisions visible. The reporting and access available to you are defined during setup, so you know what to expect and who to contact.
What does it cost?
The fee depends on your financial responsibilities, volume, complexity, systems, and reporting needs. We discuss the scope and provide a written fee before you commit.
See who should handle what.
In one focused conversation, we look at how the financial work is handled today, where visibility or control is breaking down, and which responsibilities would move to our team and which would stay with yours.
30 minutes. Receive a one-page Finance Function Map within one business day. No obligation.