Outsourced finance department for established nonprofits
We build and run the finance department behind it.
EveryPenny brings bookkeeping, fund and grant accounting, monthly close, program reporting, payroll allocations, cash and reserve forecasting, board reporting, audit and Form 990 coordination, internal controls, and CFO-level support into one accountable finance function.
Built for multi-program nonprofits—typically with $5 million or more in annual operating expenses, multiple funding sources, significant payroll, and no complete finance department.
30 minutes. Receive a one-page Nonprofit Finance Function Map within one business day. No obligation.
When nonprofit bookkeeping is no longer enough
A growing nonprofit must connect funding restrictions, programs, grants, payroll, shared costs, receivables, cash, compliance, and board reporting. When those responsibilities are divided between a bookkeeper, executive director, outside CPA, program leaders, and spreadsheets, the organization may have accounting activity without having a finance function.
The bank balance may include restricted funds, designated reserves, advances, deferred revenue, or money already committed to specific programs. Leadership needs to understand operating liquidity—not simply total cash.
Connect program revenue and funding with payroll, contractors, shared costs, and direct expenses so leadership can see where resources are being used and where corrective action is needed.
Payroll, occupancy, technology, insurance, administration, and other shared expenses need a documented allocation method that can be explained to management, funders, and auditors.
Award revenue, reimbursement requests, accounts receivable, and collections often move on a different schedule from payroll and program expenses. The cash forecast needs to show that timing clearly.
Board and finance-committee reporting should explain financial position, operating results, budget variances, restrictions, cash, risks, and decisions—not simply attach raw accounting reports.
A nonprofit should not depend on one employee’s memory to close the books, prepare reports, allocate costs, manage deadlines, and answer the auditor. Responsibilities, review points, and backup coverage need to be documented.
Your mission does not need more accounting activity. It needs a finance function with an owner.
One operating model. Two ways to engage.
Best for: Established nonprofits that have a bookkeeper, finance coordinator, office manager, or fragmented outside providers—but no complete finance function.
Potential responsibilities include
EveryPenny becomes the operating finance department, while leadership and the board retain the appropriate approval authority.
Best for: Larger nonprofits that already have transactional accounting employees but lack experienced close leadership, controller review, forecasting, board reporting, or financial continuity.
Potential responsibilities include
The existing team keeps the appropriate responsibilities. EveryPenny provides the senior operating layer above it.
Final responsibilities are defined after the Financial Control Review and documented before onboarding.
One team. Every layer of nonprofit finance.
Keep the financial operation moving.
Make every material number explainable.
Turn financial information into mission decisions.
Know what is available, what is committed, what each program costs, and what requires action next.
From accounting reports to leadership information
The sample uses fictional data and does not contain information from an EveryPenny client.
Built for established organizations
The $5 million figure is a typical profile, not a cutoff. Fit is determined by complexity, funding stability, and the scope the organization actually requires.
Client confidentiality by default
EveryPenny does not publicly identify clients, display their logos, disclose financial information, or describe sensitive operating details without specific written permission.
We demonstrate capability through
We protect client identities publicly and make our work understandable without exposing them.
Read the confidential professional-services case study to see how we describe real work without identifying the client.
Nonprofit questions
Not necessarily. EveryPenny can operate the complete finance department or provide the controller and CFO layer above an existing bookkeeper, accountant, grants employee, or transactional team. The responsibility structure is determined before onboarding.
Yes. EveryPenny can maintain the accounting operation, prepare schedules, coordinate requests, and support the year-end process while the organization’s independent auditor or tax professional performs the services that require independence or separate professional responsibility.
When included in scope, EveryPenny can maintain fund and grant accounting, restriction tracking, grant budgets, receivables, releases, allocations, and related management reporting. The exact responsibilities depend on the organization’s awards, accounting policies, systems, and reporting requirements.
No. Audit, review, compilation, and other attest services are separate from EveryPenny’s outsourced finance function. We can organize the books, schedules, supporting documentation, and response process for the organization’s independent auditor.
Yes. For larger nonprofits, EveryPenny can provide close leadership, controller review, forecasting, board reporting, controls, accounting-team oversight, and CFO-level decision support while internal personnel continue handling appropriate transactional responsibilities.
Tax preparation and filing can be included in the engagement and are completed by a licensed CPA. EveryPenny can also coordinate with an organization’s existing tax professional.
Every nonprofit has a different combination of entities, programs, grants, payroll, allocations, reporting, audit support, systems, and leadership needs. After the Financial Control Review, qualified organizations receive a written scope and fee before making any commitment.
EveryPenny is designed primarily for established, operationally complex nonprofits that require more than low-cost bookkeeping. Smaller organizations may be considered when their complexity, funding stability, and required scope make a managed finance function appropriate.
Bring accounting, close, fund and program reporting, cash forecasting, board information, controls, and financial leadership into one accountable finance function.
30 minutes. Receive a one-page Nonprofit Finance Function Map within one business day. No obligation.
