A connected finance operation, without building and managing it yourself.
We start with the way your organization actually works. Then we agree the scope, prepare what needs attention, configure the workflows, and run the recurring financial work. Your team stays involved in the decisions and business context that require you.
Five stages, in the order they happen.
Each stage builds on the one before it. We understand the organization before we prepare it, configure the workflows before we operate them, and keep reviewing once the work is running.
- We start with the way your organization actually works: revenue, spending, accounts, current systems, reporting needs, decision authority, and the people doing the work today. We identify the projects, programs, locations, products, or funding sources that matter to how you read your finances.
We look at
- Revenue and billing
- Spending, bills, and cards
- Bank and credit accounts
- Payroll and contractors
- Your current accounting software and other systems
- Reporting needs, and who reads the reports
- Decision and approval authority
- The people doing the work today
- Projects, locations, or product lines
- Programs, grants, and restricted funds (nonprofits)
- Board and funder reporting requirements (nonprofits)
- We identify missing records, unresolved balances, backlog, and process gaps, then agree with you what needs to be addressed before the operating transition. The scope of any historical cleanup is agreed up front, not open-ended.
We identify and agree
- Missing records and documentation
- Unresolved balances
- Backlog to be addressed
- Process gaps
- What must be resolved before the transition
- Grant and fund balances to bring current (nonprofits)
- Our team establishes the agreed workflows, responsibilities, approval rules, reporting cadence, supported connections, and your dashboard access. We confirm what stays in your existing systems and how the handoffs work.
We put in place
- Workflows for bookkeeping, bills, and payments
- Who performs, reviews, and approves each responsibility
- Approval rules and limits
- Reporting cadence
- Supported connections and handoffs
- Your dashboard access
- Program, grant, and fund tracking (nonprofits)
- Our team completes the bookkeeping and recurring financial work in scope, prepares the decisions that need you, manages outstanding questions, and delivers the agreed reporting. You see the progress in your dashboard and approve what needs you.
We run
- Bookkeeping and reconciliations
- Bills prepared for your approval
- Cash and receivables monitoring
- Outstanding questions, tracked to resolution
- The agreed reporting
- Grant and program reporting (nonprofits)
- We review what has changed, refine responsibilities and reporting, and adjust the agreed operation as your organization develops.
We revisit
- What has changed in the organization
- Responsibilities and handoffs
- Reporting that leadership actually uses
- Approval rules and access
- Scope, as the organization develops
- Funding mix and program reporting (nonprofits)
What we need from you
We need access through approved methods, the business context behind your transactions, timely responses where information is missing, and the approvals your organization retains. We explain those responsibilities before work transitions to us.
What stays with your existing systems
Some organizations can retain much of their current setup. Others need changes. We assess the supported connections and practical handoffs before agreeing the operating model. Your dashboard is the coordinated client experience, not a claim that every underlying system is being replaced.
Once it is running, the work keeps a rhythm.
Your agreed cadence may include weekly, monthly, and periodic work like the examples below. They are typical, not a service level. Services, reporting, and platform access are defined in your engagement.
Weekly
- Transactions recorded and coded
- Bills prepared for your approval
- Cash position updated
- Open questions sent to you
- Receivables followed up
Monthly
- Accounts reconciled and books closed
- Agreed reports delivered
- Budget versus actual reviewed
- Outstanding items summarized
- Restricted funds rolled forward (nonprofits)
Periodically
- Responsibilities and access reviewed
- Year-end schedules organized for your auditor or tax professional
- Scope revisited as the organization develops
- Forecast and scenarios refreshed (controller and CFO support)
- Board and funder packages prepared (nonprofits)
The recurring bookkeeping and financial work is the core of the engagement. Forecasting, budgeting, and leadership financial reviews are controller and CFO support: optional, and defined separately where you want them.
Before the work transitions.
The questions we hear first about getting started.
How quickly can we get started?
Timing depends on the condition of the records, access requirements, systems, backlog, and agreed scope. We establish the transition steps with you before taking over the recurring work.
Do I need to replace all my existing tools?
Not necessarily. We assess your current systems and the connections or handoffs needed for the engagement. Some tools may remain in place; others may need changes. We confirm that before the transition rather than promising every system will connect automatically.
Do I have to manage the system or do the bookkeeping?
No. The platform is ours, and our team configures and manages the agreed workflows. We handle the bookkeeping and financial work in your engagement. Your team supplies necessary business information, uses the dashboard, and retains the approvals and responsibilities we agree together.
Is everything in the demo included?
The demo uses fictional organizations to illustrate the service experience. Your services, reporting, platform features, and implementation requirements are confirmed in your written engagement. The demo is not a promise that every feature is included in every service arrangement.
See the operation, then tell us about yours.
Walk through a fictional client’s dashboard in the demo, or request a Financial Control Review and we will start with how your organization actually works today.
30 minutes. Receive a one-page Finance Function Map within one business day. No obligation.