Professional Services
Know which work is producing profit, and when the cash will arrive.
Client work, contractor costs, recurring overhead, and payment timing all affect the result. EveryPenny brings the bookkeeping, billing responsibilities, cost reporting, and financial follow-through into a connected process, so leadership can focus on delivering the work rather than assembling the financial picture.
30 minutes. Receive a one-page Finance Function Map within one business day. No obligation.
Three questions leadership keeps asking.
The financial foundation is the same everywhere. The questions worth answering every month are not. These are the ones a professional services leader needs the records to answer.
- 1
Revenue is growing. Are delivery costs growing faster?
- 2
Which customer payments are outstanding, and what follow-up has happened?
- 3
What can we see about project, client, or service-line contribution from the records available?
The work our team handles. The view you get.
Our team does the recurring financial work in your engagement through our platform. Your dashboard shows the picture, the decisions that need you, and the work in progress.
Handled by EveryPenny
- Bookkeeping and reconciliations for the operating accounts, with contractor invoices matched to the work they relate to.
- Client billing in scope: milestone and retainer invoices issued on the agreed schedule, receivables tracked, and follow-up recorded.
- Delivery cost reporting by project, client, or service line where the records support it, alongside overhead.
- A cash outlook built from real invoices, planned payments, and payroll, refreshed on the agreed cadence.
- A monthly package that explains the result: what changed, what contributed, and which records support it.
On your dashboard
- Contractor bills prepared for your approval, with the work confirmation attached.
- Outstanding customer invoices and the collection follow-up that has happened.
- The cash outlook, with the low point and the assumptions behind it.
- Revenue against delivery cost, by project or service line, with the explanation.
Services, reporting, and platform access are defined in your engagement.
Sample Services Co.
Professional Services · sample as of Sep 14
Bank cash · Sep 14
$180,000
Projected low point
$92,000
Week 4
Client payments expected
$82,000
3 open
Reporting
August 2026 published
version 1.0
2 decisions need your attention
Pay Lindqvist Data Consulting $12,400
$12,400
Contractor invoices above $10,000 need leadership approval under the sample company’s payment policy.
Confirm the Meridian retainer change from October
$4,500
Meridian Advisory asked to add an analytics workstream at $4,500 per month. Billing cannot change until leadership confirms the scope.
Handled by EveryPenny
- Reviewed and coded this week’s billsCompleted · Preparation
- Held a possible duplicate invoiceHeld for review · Controls
- Followed up on Cedar Ridge invoice 2041In progress · Collections
- Published the August management packageCompleted · Reporting
Explore an illustrative client experience. Your engagement defines the services and platform features available to you.
Explore the dashboardWhat setup involves.
We work through the setup with you and establish how the recurring work will be handled before it transitions to us. Nothing here is instant, and nothing is assumed.
See how onboarding works- 01
We agree how project, client, or service-line cost is assigned before reporting on it; that assignment is established, not assumed.
- 02
We confirm which billing and collection responsibilities move to EveryPenny and which stay with your team.
- 03
Contractor agreements and rate cards are gathered so bills can be checked against them.
Two questions we hear from professional services organizations.
Can EveryPenny work alongside our existing bookkeeper or CPA?
Yes. An engagement can be designed around work your team already handles. We document who performs, reviews, approves, and coordinates each responsibility, and your tax or audit professional keeps the roles that require them.
Will we get usable project-level reporting from our current records?
Only if the records support it. During setup we look at how time, contractor cost, and revenue are currently assigned to projects or clients. Where the assignment is incomplete, we agree what needs to change before project reporting is relied on.
Other ways of doing business
Less coordination. A clearer financial picture. Work that gets handled.
Explore the client experience, then talk with us about the financial work your organization needs taken off its plate.
30 minutes. Receive a one-page Finance Function Map within one business day. No obligation.